VAT wording for UK trade quotes.
Make VAT clear before the client questions the total.
Plain-English VAT wording ideas for UK trade quotes covering VAT registered, not VAT registered, included VAT, excluded VAT, and reduced-rate assumptions.
VAT wording blocks
Copy the wording that matches your VAT position and confirm unusual cases with your accountant.
Template preview
VAT registered
VAT added to total
Prices shown excluding VAT unless stated otherwise.
20%
VAT included
No surprise total
The total shown includes VAT at the rate stated on this quote.
20%
Not VAT registered
Plain client wording
No VAT has been added because this business is not VAT registered.
0%
Reduced rate
Use with care
VAT treatment depends on the works described and must be confirmed before acceptance.
Check
| Section | Item | Qty | Allowance |
|---|---|---|---|
| VAT registered | Prices shown excluding VAT unless stated otherwise. | 20% | VAT added to total |
| VAT included | The total shown includes VAT at the rate stated on this quote. | 20% | No surprise total |
| Not VAT registered | No VAT has been added because this business is not VAT registered. | 0% | Plain client wording |
| Reduced rate | VAT treatment depends on the works described and must be confirmed before acceptance. | Check | Use with care |
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VAT registered wording
All prices are shown excluding VAT unless clearly stated. VAT will be added at the applicable rate on the final invoice.
Not VAT registered wording
No VAT has been added to this quote because we are not currently VAT registered.
VAT included wording
The total shown includes VAT at the rate stated on this quote. Any changes to the scope may affect the final VAT amount.
Say whether VAT is included
Clients should not have to guess whether the price is including VAT, excluding VAT, or outside VAT registration.
Keep assumptions visible
Reduced-rate and special VAT treatment should be confirmed for the job rather than buried in a footnote.
Save wording once
QuoteBuild lets you save company details and quote wording so the same clarity appears on every quote.
What to do before you send the price.
Step 1
Choose the VAT position that applies to your business and job.
Step 2
Use plain wording near the quote total and payment terms.
Step 3
Check unusual VAT treatment with your accountant before sending.
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Quick answers.
Can this replace tax advice?
No. It is wording guidance for quote clarity, not tax advice. Confirm complex VAT treatment with an accountant.
Where should VAT wording go?
Put it near the total, payment terms, and quote assumptions so the client sees it before accepting.