Construction payment schedule template for UK trade jobs.
A clear payment schedule protects cash flow and trust.
Plan upfront stages, first fix, second fix, completion, due dates, client wording, and manual payment records before the job begins.
Payment schedule preview
A simple stage structure you can adapt before sending the quote.
Template preview
Upfront stage
Before start
Agreed directly to secure start date and material ordering
10%
First fix
Manual record
Due after first agreed milestone
35%
Second fix
Manual record
Due before final completion works
35%
Completion
Manual record
Due after handover or final snagging
20%
| Section | Item | Qty | Allowance |
|---|---|---|---|
| Upfront stage | Agreed directly to secure start date and material ordering | 10% | Before start |
| First fix | Due after first agreed milestone | 35% | Manual record |
| Second fix | Due before final completion works | 35% | Manual record |
| Completion | Due after handover or final snagging | 20% | Manual record |
Want the working file?
Enter your email, then download the CSV. The result stays visible above.
Copy wording
Upfront stage wording
A 10% upfront stage can be agreed directly with the client to secure the proposed start date and allow material ordering.
Stage wording
Stage payments are due when the stated milestone is reached. Any agreed variations should be recorded separately unless included in the stage total.
Agree money at sensible stages
Upfront stages, material orders, first fix, second fix, and completion should match real job cash flow.
Tie payments to scope
Stage wording should tell the client what milestone triggers each invoice.
Keep records from the accepted quote
QuoteBuild keeps staged payment records tied to the accepted quote so paperwork stays clear.
What to do before you send the price.
Step 1
Set upfront and stage percentages.
Step 2
Write the milestone for each payment.
Step 3
Record stage payments manually against the accepted quote amount.
Free download
Send me the builder quote template.
You will get the spreadsheet template and calculator. If you want the quote-to-profit workflow, start the trial after.
Quick answers.
What upfront stage should a builder ask for?
It depends on job size, material commitments, risk, and local practice. Keep it reasonable and clearly tied to the job.
Does QuoteBuild collect stage payments?
No. QuoteBuild helps you plan and record payment stages, but the client pays you directly outside the platform.